West Hill Baseball League Privacy Policy
Welcome to the West Hill Baseball League ("we," "our," "us"). We are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner, in accordance with Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).
Information We Collect
We collect personal information to provide better services to our players, coaches, volunteers, and website visitors. The types of personal information we collect include:
1. Personal Information
- Players: Name, date of birth, contact details (address, phone number, email), medical information, emergency contact details, and team assignment.
- Parents/Guardians: Name, contact details, and relationship to the player.
- Coaches and Volunteers: Name, contact details, background check information, and relevant certifications.
2. Usage Information
- Website Visitors: IP addresses, browser type, operating system, referring URLs, and information about your usage of our website.
How We Use Your Information
We use the information we collect for the following purposes:
- To register players and assign them to appropriate teams.
- To communicate with players, parents/guardians, coaches, and volunteers regarding league activities, schedules, and events.
- To ensure the safety and well-being of our players.
- To manage and improve our website and services.
- To comply with legal obligations and league policies.
Consent
By providing us with your personal information, you consent to our collection, use, and disclosure of that information as described in this Privacy Policy. You may withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice. To withdraw your consent, please contact us using the information provided below.
How We Share Your Information
We do not sell or rent your personal information to third parties. We may share your information with:
- Service Providers: Third-party vendors and service providers who assist us in operating our league, such as payment processing, communications, photographer and website hosting.
- Affiliated Organizations: Other baseball leagues or organizations with whom we collaborate for interlock games, events and activities.
- Legal Requirements: If required by law or in response to a legal process, we may disclose your personal information.
Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, loss, destruction, or alteration. These measures include:
- Secure storage of personal information.
- Regular security assessments and updates.
- Access controls and authentication procedures.
Your Rights
You have the following rights regarding your personal information:
- Access: You can request access to the personal information we hold about you.
- Correction: You can request that we correct or update your personal information.
- Deletion: You can request that we delete your personal information, subject to certain conditions.
- Objection: You can object to the processing of your personal information in certain circumstances.
- Data Portability: You can request a copy of your personal information in a structured, commonly used, and machine-readable format.
To exercise these rights, please contact us using the contact information provided below.
Children's Privacy
Protecting the privacy of young children is especially important. We only collect personal information from children under the age of 13 with the consent of their parents or guardians. If you are a parent or guardian and believe that your child has provided us with personal information without your consent, please contact us, and we will take steps to delete such information.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting the new Privacy Policy on our website and updating the effective date.
Contact Us
If you have any questions or concerns about this Privacy Policy, please contact us at:
West Hill Baseball League
4218 Lawrence Avenue East
West Hill, ON
Email: privacy@westhillbaseball.com
Phone: (555) 123-4567
Effective Date: May 29, 2024
By participating in the West Hill Baseball League or using our website, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.